In the context of your event you would like to broadcast to your participants a customised agenda.
There are two ways to do this:
- The participant can decide to sign-up for sessions, which they would like to participate in via a registration form. This will need sessions to be created so that they sign-up for them. This online article on: How to configure registrations for agenda sessions? Will help.
- The event owner has created numerous groups and manually links them to agenda sessions.
Customised agenda following registration
Step 1
You have put in place the registration of agenda sessions via the event registration form.
From the admin platform, go to “EVENT INFO”, “Agenda”, click on the settings button at the bottom of the agenda session you’d like to “Edit”.
Step 2
From the block “Edit a session” select “Only the attendees that registered to the session can see it” from the drop-down menu at the bottom called “Visibility”.
By choosing this visibility for certain sessions will cause theses sessions to only appear in the agenda of the participants who have registered.
Step 3
Click on the “Save” button at the bottom of the page.
Custom Agenda created by the event planner
Step 1
From the admin tool, go to “EVENT INFO”, “Agenda”, click on the options button at the far right of the session then click on “Edit”.
Step 2
From the block “Edit a session” select “Only the attendees that registered to the session can see it” from the drop-down menu at the bottom called “Visibility”.
By choosing this visibility for certain sessions will cause theses sessions to only appear in the agenda of the participants who have registered.
Step 3
Click on the "Save" button found at the bottom of the page.
Step 4
Now on the menu go to “INVITE”, “Attendees” then click on the “Attendee groups” tab.
To create your groups, click on “Create new group” and label your group. Create as many as you feel necessary.
Step 5
You groups have been created; you must now define the agenda session(s) they correspond to.
Choose a group and click on “0 session(s)”. Here, you will find all the agenda sessions that are created.
Click the sessions sliders that you want to link to the group to enable them. Repeat for the rest of the remaining groups.
Step 6
The groups are added to their corresponding sessions, you must now define the participants that will go into theses groups.
Click on “attendee(s)” if you already are on a group or from the list of groups on “0 attendee(s)”. Here you will find all attendees that you have imported.
In this step, add in your participants to the corresponding group by this action, attendees in these groups will see the agenda session that is linked. For this you have 3 possiblities.
- Click manually on the sliders of the attendees that you would like to link to the group in question.
- Download the file examplar .csv by clicking on the link “here” and copy paste the attendees to add in. These email addresses must exist in the list of attendees. Side the file to the corresponding zone.
- From your exemplar file of the attendee list to download from the admin tool, fill in the column named “groups”, for all attendees belonging to a group, enter the group name (that you have created) in this column. Be aware of, grammatical errors and be sure to enter the same text as on the admin platform.
- From the “INVITE” tab go to “Attendees” and click on “Add attendees” and slide the file on the left-handed part. The article: How to create an attendee group? Will give you more information on how to go about creating groups.
Step 7
Verify the results from your “Attendees” page by seeing if the group label will appear in front of attendees and from the page called “Group of attendees” by consulting the number of attendees in each group.
Summary
- In “EVENT INFO”, “Agenda” add your agenda sessions by choosing the type of visibility.
- In “INVITE”, “Attendees”, click on the tab “Group of attendees” then on “Create a a new group”.
- Define the sessions attached to the existing groups.
- Finally, manually add the attendees in the groups or import the file .csv to be done only with the emails or automatically import your attendees to the groups via an excel file by adding in a “groups” column on the same file.
Advices
- To find out if everything is set correctly do not hesitate to follow the two processes as your participants will. View the result directly on the web app or the native app of your event.
- If you want to prevent a certain group from seeing certain sessions, when you create your calendar sessions, in the visibility field select "Only participants in groups linked to this session can not see it".