How to add attendees to an event?

With Eventdrive, you can add people (participants, speakers, sponsors...) to your event in two ways: add a person to your attendee list, or import a list of attendees.

• Before getting started
• Add a person to your attendee list
• Import a list of attendees
• To know more

Before getting started

If you want to import a list of people, it is essential to keep the first 3 fields (first_name, last_name and email) and the column headings. Download the example file. You can delete the columns you don't need.

Add a person to your attendee list

⚠️ The fields "first_name", "last_name" and "email"
are mandatory to add a person
to your attendee list.

To add someone to your attendee list:

1. Navigate to Invite > Attendees.
2. Click on the "Add" button.
3. Fill in the different fields according to your needs:
   
   
   • First name*
   • Last name*
   • Email*
   • Avatar (attendee profile picture in .jpg or .png, minimum size 200x200 pixels)
   • Phone
   • Company
   • Job title
   • Location
   • Country
   • Biography
   • Website URL
   • Facebook URL
   • LinkedIn URL
   • X (Twitter) URL
   • Attendee groups
   • Invited by
     • First name
     • Last name
     • email address
     • Phone number
     • (Tick this box if you want the inviter to receive an SMS when the attendee is checked in.)
   • Email sending settings (Use these if you want this attendee to receive your event communications from a specific person. Your default email settings are used if left empty.)
     • Sender name
     • Reply-to email address (the address that receives a message when an attendee replies)
     • Send a copy to (CC): every communication addressed to the attendee is also sent to this address. Useful if the attendee does not receive your emails, or to get their badge to someone else.
     • Send a blind copy to (BCC)
   • Unique or global custom fields
4. Once the fields are filled, click on the "Save" button at the bottom of the page.

Import a list of attendees

⚠️ If you want to import a list of people, it is
essential to keep the first 3 columns
(first_name, last_name and email) and the column
headings.

To add people en masse to your attendee list:

• Navigate to Invite > Attendees.
• Click on the "Import a list" button.
• Download the sample file (if not already done).
  
  • Fill in the sample file with attendee data.
  • Check your file
    
    • The mandatory fields "First name", "Last name" and "E-mail" are filled in.
    • The column headings have not been changed.
    • Columns that you do not need are deleted.
  • Name and save your file.
• Drop your file on the import area.
• Wait a few minutes for your file to import correctly.
• An email will be sent to you once the import is complete. If there are any errors, they will be detailed in a txt file.

To know more

• The "country_code" field refers to the ISO_3166 standard. So to complete it, please enter the 2-letter alpha code of this standard. You will find the list of countries and the relative alpha code in the document attached to this article.
  
• The field "avatar_url" is completed in the following way: copy/paste the URL where your image is hosted so that we can retrieve it. The URL must be secure, in other words, starting with https://
  
• The fields "Reply to address", "CC", "BCC" can contain one or more email addresses. If you want to integrate several of them, you must separate each email address by a comma without space. Ex : xxx@gmail.com,yyy@outlook.com

Our support team remains available by email at support@eventdrive.com.