With Eventdrive, you can allow your attendees to invite guests (+1).
This feature makes it easy to manage your total number of attendees and keep track of both your attendees and their guests.
Guests will appear in your attendees list on the event dashboard as well as in the check-in app.
- How can I allow my attendees to add guests?
- How can I customize the display of registration form questions according to my attendees and their guests?
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How can I differentiate my attendees from their guests in the attendees dashboard?
- Important information to know
How can I allow my attendees to add guests ?
To allow your attendees to invite guests, go to the Invite menu, then to the Registration Forms submenu:
In your registration form settings, you will find the option to add one or more guests.
By default, the quantity is set to 0, meaning your attendees cannot invite a guest (+1). You can increase this capacity to allow your attendees to add one or more guests.
đź’ˇ Once your attendees add their guests, those guests will be treated as attendees
in the dashboard.
This option is called: Number of guests that can be added by attendees.
How can I customize the display of registration form questions according to my attendees and their guests?
Go back to your registration form. For each question, you can choose whether it is displayed to the main attendee, their guest(s), or both.
The option displayed for Main attendee, inherited by guests, allows the selected field to be visible only to the main attendee, and the selected responses will automatically apply to their guest(s).
⚠️ When an attendee selects sessions in a registration form, these sessions are
pre-checked for their guests, and the attendee can uncheck them if desired.
First Name and Last Name fields are mandatory for both main attendees and guests.
The Email field is mandatory for your attendees, but optional for their guest(s).
As a result, you have the option to display the Email field either for All attendees, or for the main attendee only.
To do this, simply click on the Email field, and you will find the Displayed for option.
If you choose to display the Email field for All attendees, you will have the option to make this field mandatory or optional for guests by checking the box Required for guests.
⚠️ If you do not collect an email for the guest(s), a generic email
address will be automatically assigned to them by Eventdrive.
How can I add guests outside of the registration form?
You can add guests from the attendees list:
Please go to the Invite menu, then the Attendees submenu.
You will find the list of all your attendees. Click on their first or last name to access their profile.
In the top right corner of the attendee's profile, you will see the guest(s) associated with that attendee.
The trash can icon allows you to delete the guest.
The pencil icon lets you edit the guest's profile.
The Add guests button allows you to create a new attendee and link them to the attendee whose profile you are viewing.
How can I differentiate my attendees from their guests in the attendees dashboard?
Please follow this link to read the dedicated article : here
Important information to know
- If no email address is assigned to the guest during registration, Eventdrive will automatically generate one, and it will be visible on the dashboard and in the check-in app.
- If the guest's email address is not provided, all communications intended for the guest will be sent to the main attendee to whom they are linked. As a result, the main attendee will receive their own information as well as that of their +1.
Example:
Rosalyn Sussman Yalow is accompanied by her +1, Danielle Framboise.
Rosalyn provided her email address during registration, but she didn’t provide Danielle’s address.
As a result, Danielle is automatically assigned a generated email address by Eventdrive (41439e51dad0b46f4994f1378@attendees.eventdrive.com).
When Rosalyn registers, she automatically receives a confirmation email in her name.
She also receives a second confirmation email in Danielle’s name.
When the badges are sent, Rosalyn will receive her badge in one email and Danielle’s badge in a separate email.