With Eventdrive you can manage your event’s budget.
Find all your event budgets under Plan your event → Budget.
Each budget attached to an event is divided into four tabs:
The Dashboard tab
In this tab, all the information you have entered is displayed in a clear, easy‑to‑read format.
The Budget currency menu allows you select your event currency.
The Approval status indicator displays whether the budget has been approved.
Below these indicators, a real‑time simulator displays global metrics:
- Forecast: Total estimated spend.
- Forecast cost/attendee: Estimated spend per attendee.
- Actual cost: Total actual spend.
- Actual cost/attendee: Actual spend per attendee.
The Estimated number of attendees field lets you instantly gauge both forecasted and actual costs.
Additional tables group expense items by category, cost centers or suppliers.
The Costs tab
The Costs tab allows you to complete every forecasted or actual expense for your event.
To learn more about completing the costs lines, please visit the following article: How do I enter expense lines in my budget?
The "Revenue" tab
Just like the Costs tab allows you to complete all the costs for your event, the Revenues one allows you to complete all income linked to your event
To learn more about the revenue lines, please read our article How to enter my revenue lines in my budget?
The Validation timeline tab
The Validation timeline tab allows you to send budget approval requests and track the approval process.
You will find the following information there:
- Validation status: will allow you to know wether your budget has been validated.
- Forecast: total estimated spend.
- Forecast cost/participant : estimated spend per attendee.
- Actual cost: total actual spend.
- Actual cost/participant: actual spend per attendee.
- Recipients: list of the people in charge of the budget validation.
- Email language: select the language to be used to send validation requests.
A timeline makes it easy to track each step of your budget’s approval.
Other options:
Three options are available at the top right of each tab.
Please note you might not have enough permissions to access those options.
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Settings: set the parameters applied across all events in your organisation up (Categories, Statuses, Suppliers, Budget approvers, Cost centers).
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Save as new template: store the current budget as a template for future events.
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Export: download the budget (dashboard/expenses/revenues) as an Excel file.