With Eventdrive, it is possible to edit emails from A to Z and organize campaigns with them.
You would like to send email campaigns to your attendees, invite them to attend your event.... Do this by following the steps below and learn how to create email and invitation email.
Step 1
From the admin tool, go to "INVITE", "Mailing" and then to "Settings" and fill in the following fields:
- Sender name: By default, the name of the expeditor will be the creator of the mail. You can modify this.
- Sender email address: This must be customized, it is usually the email of the organizing team. The recipient replies to the email in this field. If you want more informations, please read the article How do I customize the email address to reply to emails from Eventdrive?
Step 2
Now go to "Emails".
Click on "Create a new email".
Choose if you would like to "Create a blank email" or "Create email from existing template".
If you would like to use and existing template, select the one you would like.
Step 3
Fill in the following fields:
- "Name": add the name of your email that will help you find it later. This name is only visible from the Eventdrive platform.
- "Subject": Here add the subject of the mails that will appear for your recipients.
- "iCalendar": Tick this option if you want to join an iCalendar file to your email, so that your recipients can add the event to their calendar.
- "Badge": Tick this option if you want to join a badge to your email, so that your recipient can save it or print it prior to the event. Make sure the badge is set up before attaching it to your email. If this is the case, select the desired badge. If you wish to create badges, please read the article How to create the badge of your attendees?
- "Registration form": Link a registration form to you email only if this is an invitation email. You can find below the specificities of an invitation email.
- "Tags": You can add tags to your email to easily identify it when you have many emails in your list. To add more than one tag, just separate them with a comma, with no space in between. Ex: vip,free
Step 4
Discover how to create your email with the toolbar with the 3 blocks:
Structure your email. First of all, you have to create your structure (1 single block making the whole width of the email, 2 blocks divided in equal part...). Click on the desired structure and drag it to the desired place in the body of the email.
Add content to the email. Then, you can add content like on the image below: text, image, button, separation, spacer, social network, icons...
Click on the desired content and drag it to the desired location in the body of the email. Also add links to the different parts of your event (explained later in the article).
Body: finally, customize the body characteristics of your e-mail. Font, font color, links ...
Press the "Save" button at the bottom right of the page.
Step 5
Discover how to edit your email:
- To edit a text block: Click on the text box area, you will see a grey tool bar appear with a grey background. In the space to the right you will also find formatting options. Use them as you like.
- To edit a button: Click the button area, you will see a very toolbar that will appear. In the space to the right you will also find formatting options. Use them as you wish.
- To edit an image block: Click on the image block and have a look at the toolbar to the right to see the settings for this element.
- To edit a social media button: Click on the button area of social networks, and you will see in the space to the right there are fields where you can add in social media links.
Do not forget to click on "Save" button at the bottom right of the page.
Step 6
In the space given, you have the possibility to add up to 5 documents attached. The maximum space given is 10Mb. The documents must be in PDF format.
Step 7
During the creation of your mail, do not hesitate to preview it in order to look at you emails, click on "Actions" on the top left on the grey bar above your template.
Then click "Preview". Here you will be able to see how the email will look on participants emails.
Step 8
Press the "Save" button at the bottom right of the page.
⚠️ If you wish to make an invitation email and thus link a registration form to your email, please read
carefully the following
Mail: With a registration form
Step 1
First of all, make sure that you have already created a registration form before creating the invitation email. Here is How create a registration form?
In order to link your registration form within your email body, you need to add the famous "%registerLink%" registration link which will allow your participants to be redirected to the form already pre-filled with their name, first name and email address.
To do this, click where you want to add the registration link this can be in a button or within a text or image.
The toolbar then appears above the selected text or in the right block.
Click on "Special Links"
To "Add link to registration", select the registration form you want and choose the one with "Register" which allows you participant to register to the event and finally select "Register".
The URL that will be added is: " %registerLink% ".
Repeat this if you want to add a link so that participants can decline. To do so, chooe the registration form with the "Decline" mention.
The URL that will be added is: "%declineLink%".
Step 2
Press the "Save" button at the bottom right of the page.
Remarks
- For an invitation email, the registration link must be inserted within the mail body.
- For a public registration form, you shall not communicate the the form link from Eventdrive. It is better suited to send it by your own means.
- For a private registration form, you shall communicate the the form only from Eventdrive. It is not permitted to send it by your own means.
- For a private registration form, the invitation emails should not be forwarded between invitees.
- By clicking on "Special links", you can also integrate a link to add iCalendar, Google Agenda ou Outlook.
- The email address of the sender is a "noreply" address. The address ID not customizable: noreply-<name_of_your_organization>@eventdrive.com
- Make sure the participants email server doesn't block the noreply@eventdrive.com address. Else, get the address whitelisted. If not, please get in touch with the support team.
- You can customize the name of the sender of the email.
- By default the email body size is 500px, so no matter the email tool used (i.e. gmail, hotmail...), it will be displayed at the size shown.
Advice
- Always test your emails before sending. To do this don't hesitate to check out our article, How to test invitation and communication emails?
- If you want to have more ideas for create communication and invitation e-mail click here